Asana is a strong team project management tool: shared projects, timelines, workloads, and reporting. Orbit is a simple AI-powered CRM for one person, with a full GTD task system, contacts, deals, and a calendar, all free. If you coordinate a team across projects, Asana fits. If you run a business mostly alone, Orbit fits.
Asana is built for teams coordinating work. Projects hold tasks and subtasks, and you can view them as lists, boards, timelines, or calendars. Assignees, due dates, dependencies, and workload views keep a group aligned, and reporting gives managers a read on progress.
For cross-functional teams running many projects at once, Asana earns its place. It scales from a small team to a large org, with rules, forms, and portfolios layered on top. If your main problem is coordinating people around shared projects, Asana is a serious choice. Check their site for current pricing and plan limits.
Side by side on tasks, plus the CRM layer Asana does not have.
| Orbit | Asana | |
|---|---|---|
| GTD lists (Inbox, Today, Next, Waiting, Someday) | Build with projects and My Tasks | |
| Unlimited tasks on the free plan | Free | Free tier limits seats and features, check their site |
| Tasks linked to contacts and deals | ||
| Built-in CRM (contacts and pipeline) | 250 contacts and 1 pipeline free | |
| Calendar with drag-to-schedule | Calendar view, check their site | |
| Built-in email inbox | 100 emails/mo free, send and receive | |
| AI assistant | Hiro, with free monthly credits | Check their site |
| Solo-first design | Built for teams | |
| Free plan | $0 forever, no card | Free tier, check their site |
| Price | Free, or Pro $14/mo | Check their site for current pricing |
Asana and Orbit solve different problems. Asana coordinates a group around shared projects. Orbit helps one person keep track of clients, deals, and the follow-ups that come with them. If you are a team of eight shipping a product, Asana is the right tool. If you are the founder, the seller, and the account manager all at once, a project tool leaves out the person each task is for.
Orbit puts tasks and people in one place: a full GTD system plus a free CRM for up to 250 contacts and one pipeline. If you mostly need lists and projects for personal work, our free task management page shows exactly what the free plan covers, no team seats required.
Asana coordinates a team around projects. Orbit helps one person keep track of people and deals.
It depends on the job. Asana is built for teams coordinating shared projects. Orbit is built for one person tracking clients, deals, and follow-ups, with a free GTD task system attached to contacts. If you need team project management, Asana is the better fit.
Usually not for team project management. Orbit is solo-first and focused on contacts, deals, tasks, and email, not shared projects with assignees, dependencies, and workload views. Orbit has a Team plan for multi-user CRM work, but for cross-functional project coordination, Asana fits better.
Yes. Tasks, projects, and GTD lists are free on every Orbit plan, with no limit and no credit card. The free plan also includes up to 250 contacts, one pipeline, a calendar, notes, and 100 emails a month from a built-in inbox.
Yes. Any task can attach to a contact or a deal and show on that person's timeline. This is the main difference from a project tool: your task list knows which client each item is for, so nothing slips between projects and people.
Orbit is free forever with no credit card. Pro is $14 a month or $112 a year and adds two-way Google Calendar sync, the Chrome extension, unlimited contacts and pipelines, and more. AI credits are included free every month on every plan.
People running a business mostly alone: founders, consultants, freelancers, and small teams whose work is client relationships more than shared projects. If your core need is team project coordination, Asana may fit better.
Create a free workspace in two minutes. Tasks, 250 contacts, and a pipeline, no credit card.
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