The CRM for recruiters who run a desk alone
Orbit is a CRM for recruiters that comes with a built-in AI team of 16 agents. They call new applicants back in about 90 seconds, brief you before client intake calls, keep placed candidates warm for referrals, and chase placement invoices. Every message lands as a card you approve first. Free to start, no credit card.
The recruiter problem
Recruiting is the only sales job with two pipelines. Candidates on one side, clients on the other, and both go quiet without warning. A hot applicant hits your form mid-screen, and by the time you call back, another recruiter has them.
Meanwhile the client who asked for a shortlist stops replying, the candidate you placed in March never hears from you again, and the referral that placement should have produced never arrives. None of this is a skill problem. It is a follow-up problem.
The agents doing the work
Orbit ships with 16 named agents. These six carry a recruiting desk:
- Remy, the voice SDR, calls new applicants back in about 90 seconds and books screening calls straight onto your calendar, invites sent.
- Kai watches Reddit, LinkedIn, and YouTube for fresh posts from companies struggling to hire in your niche, so you pitch while the pain is live.
- Mia hands you a one-page brief 75 minutes before every client intake call: who they are, your history, open roles, what to raise.
- June checks in on placed candidates who have gone quiet for 30 days or more. Placed candidates are where referrals come from.
- Ray chases placement invoices, polite on day 3, firm on day 14. He never touches paid ones.
- Tess scans your inbox each morning and drafts bumps for client threads that have sat quiet for 3 or more days.
A week with Orbit as a recruiter
Monday: a new role lands, you book the intake call, and Mia's brief arrives 75 minutes before it. Tuesday: four applicants hit your form, Remy calls each back within about 90 seconds, and two screens land on your calendar without you touching your phone.
Wednesday: Tess flags the client thread that went quiet after you sent a shortlist and drafts the bump. Thursday: Kai surfaces a founder posting about a failed search in your niche. Friday: Ray's reminder goes out on the overdue placement fee, and June's note to a candidate you placed in March comes back with a referral. You approved every message before it left.
Set it up for recruiting work
- Pipeline stages: Brief taken, Sourcing, Submitted, Interviewing, Offer, Placed.
- Tags for each role and each client, so smart views show one search at a time.
- Custom fields for salary range, fee percentage, and notice period.
- Send your booking page to candidates so screens land on your calendar without the back-and-forth.
A placement fee dies in silence. Orbit's whole job is making sure the silence never starts.
Keep exploring
Frequently asked questions
What is the best CRM for solo recruiters?+
Orbit is built for recruiters running a desk alone. It pairs pipelines, contact dossiers, and a booking page with 16 AI agents that call applicants back, brief you before intake calls, and chase placement invoices. The free plan needs no credit card.
Can Orbit really call my applicants back?+
Yes. Remy, the voice agent, calls new form leads back in about 90 seconds using your own Vapi account and number. Voice is off by default, calls only happen inside hours you set, and every call is logged with a recording and transcript.
How does Orbit handle candidates and clients in one CRM?+
Contacts carry tags, custom fields, and smart views, so candidates and hiring clients live in one database without mixing. Deals track each search through your pipeline stages from brief taken to placed.
How much does a recruiting CRM like Orbit cost?+
Orbit's free plan is free forever: all 16 agents with your own AI key, unlimited contacts, one pipeline, a booking page, 10 invoices, and 10 proposals. AI providers bill you directly at cost, typically cents to a few dollars a month for a solo desk.
Put an AI team behind your desk
Free to start, no credit card. Bring your own AI key and the agents get to work on both sides of your pipeline.
Free forever plan. No credit card. No spam.