Sunsama is a calm daily planner that pulls tasks from many tools into one guided plan each day. Orbit is a simple AI-powered CRM with a full GTD task system, contacts, deals, and a calendar, and a free plan. If you want a subscription planner that unifies other apps, Sunsama fits. Otherwise Orbit fits.
Sunsama is built around a calm daily ritual. Each morning you plan the day, pulling in tasks from tools like your task app, email, and calendar, and time-boxing what you will actually do. It is intentional and unhurried, and many people credit it with helping them stop overcommitting.
Its strength is pulling work from many sources into one focused plan, then guiding a daily and weekly review. It is a subscription, and it assumes you keep your tasks in other tools that it aggregates. If a guided daily planner is what you want, Sunsama does it well. Check their site for current pricing.
Side by side on planning, tasks, and the CRM layer.
| Orbit | Sunsama | |
|---|---|---|
| Guided daily planning ritual | Today list and weekly review, not a guided ritual | Yes, this is its core feature |
| Pulls tasks from many other tools | Tasks live natively in Orbit | Yes, aggregates from other apps |
| GTD lists (Inbox, Today, Next, Waiting, Someday) | Daily planning focus, check their site | |
| Unlimited tasks on the free plan | Free | Subscription, check their site |
| Tasks linked to contacts and deals | ||
| Built-in CRM (contacts and pipeline) | 250 contacts and 1 pipeline free | |
| Built-in email inbox | 100 emails/mo free, send and receive | |
| AI assistant | Hiro, with free monthly credits | Check their site |
| Free plan | $0 forever, no card | Subscription, check their site |
| Price | Free, or Pro $14/mo | Check their site for current pricing |
Sunsama sits on top of your other tools and helps you plan the day across them. Orbit is where the work lives in the first place. If your task app, your CRM, and your inbox are already scattered, Sunsama gives you one calm place to plan across them. If you would rather not run three tools at all, Orbit puts tasks, contacts, deals, and email in one system.
Orbit has its own daily rhythm too: a Today list, quick capture, and a weekly-review view, plus a free CRM so each task sits with the client it belongs to. It is honest about the difference: Orbit is not a guided planner that aggregates other apps. If you want a self-contained task management system with a CRM, that is Orbit.
Sunsama plans your day across other tools. Orbit is the one tool your tasks and clients already live in.
It depends on the job. Sunsama is a guided daily planner that pulls tasks from other tools. Orbit is a free CRM where tasks live natively, tied to contacts and deals. If you want a calm planning ritual across other apps, Sunsama fits; if you want one tool for tasks and clients, Orbit fits.
No. Orbit is where your tasks live, not an aggregator that pulls from other tools. It has its own GTD system, a Today list, and a weekly-review view. Sunsama is the better fit if you keep tasks in several apps and want one place to plan them. Check their site for details.
Yes. Tasks, projects, and GTD lists are free on every Orbit plan, with no limit and no credit card. The free plan also includes up to 250 contacts, one pipeline, a calendar, notes, and 100 emails a month from a built-in inbox.
Yes. Orbit has a Today list, quick capture with the c key, and a weekly-review view, so you get a daily rhythm. It is not a guided ritual that aggregates other tools the way Sunsama is, but it covers planning your own day inside one CRM.
Orbit is free forever with no credit card. Pro is $14 a month or $112 a year and adds two-way Google Calendar sync, the Chrome extension, unlimited contacts and pipelines, and more. AI credits are included free every month on every plan.
People running a business mostly alone: founders, consultants, freelancers, and small teams who want tasks and clients in one place. If you want a guided daily planner that pulls from other tools, Sunsama may fit better.
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