People leave Asana when they are running a business alone and most of their tasks are follow-ups with clients, not team projects. Orbit gives you a free GTD task system where each task links to a contact or deal, plus a whole CRM, email, and invoices in one. Here is what you gain, what you give up, and how to switch.
Asana is a serious project-management tool built for teams: projects, sections, dependencies, workload, portfolios. If you coordinate work across people, that depth earns its keep. The mismatch shows up when you are a team of one and your "projects" are really clients, and your tasks are really the next step with each of them.
Orbit is scoped to that person. The task system is free with no limit, and every task can attach to a contact or a deal, so your list knows who each item is for. It sits inside a full CRM, so the same workspace holds your pipeline, notes, and email. Running free task management next to your contacts is the whole idea.
Where each tool fits. For current Asana pricing and seat limits, check their site.
| Orbit | Asana | |
|---|---|---|
| Tasks and GTD lists | Free, unlimited | Strong, plan-based |
| Tasks linked to contacts and deals | ||
| Built-in CRM (contacts, pipeline) | Free to 250 contacts | |
| Built-in email inbox | 100/mo free | |
| Invoices and proposals | 10 free each | |
| Deal pipeline | 1 free | |
| Team project management (dependencies, workload) | Lighter | Strong |
| Portfolios and cross-project reporting | ||
| Two-way Google Calendar sync | Any paid plan | Check their site |
| Price to start | $0 forever, no card | Check their site |
The task core moves over at no cost, and the CRM comes with it.
A paid plan (Lite $8/mo, Pro $14/mo) is optional. Tasks and the CRM core work on the free plan.
A client-per-project setup maps over cleanly.
This is the clearest trade on the list. Asana is a real team project-management platform, with dependencies, workload balancing, portfolios, and cross-project reporting. Orbit has none of that depth. It is a CRM with a strong task system, not a tool for coordinating a team's projects.
If you manage projects across several people and need dependencies, timelines, and portfolio views, stay on Asana. It is the right tool for that. Orbit is the right tool when the whole team is you and your tasks are follow-ups with clients. For the head-to-head, read Orbit vs Asana.
Asana coordinates a team. Orbit runs the whole business when the team is you.
Yes for your people. Export from Asana, put client and contact details into a CSV, and import it into Orbit. Then rebuild task lists as GTD lists and, where a project is really a client, turn it into a deal and attach its tasks. Most people finish in an afternoon.
Yes. Tasks, projects, and the GTD lists are free on every plan, with no limit and no credit card. The free plan also includes up to 250 contacts, one pipeline, a calendar, notes, and a built-in email inbox with 100 messages a month. Lite at $8 a month lifts the caps.
Asana's team project management: dependencies, workload balancing, portfolios, and cross-project reporting. Orbit does not have that depth. It is a CRM with a strong task system, built for one person, not a tool for coordinating projects across a team.
For a very small team, yes. The Team plan at $20 a seat adds a multi-user workspace, roles, lead assignment, and a shared inbox. But Orbit is a CRM, not a project-management platform, so a project-heavy team may still want Asana for the work itself.
Yes. Orbit has one assistant named Hiro, opened with Cmd or Ctrl J. Hiro can manage tasks, update contacts and deals, and draft follow-ups. AI is included with free monthly credits and no API key to paste, and nothing sends until you approve it.
People running a business mostly alone: founders, consultants, freelancers, recruiters, and small teams whose tasks are really follow-ups with clients. It is not built to manage a team's projects, and it is not a sales-team CRM like Salesforce.
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