The CRM for coaches who would rather coach than chase
Orbit is a CRM for coaches with a built-in team of 16 AI agents. Kai spots people on Reddit, LinkedIn, and YouTube asking for the help you offer, Rio builds a personal pitch page per lead, Wes nudges unsigned proposals, and June re-warms past clients. You approve every message. Free to start, no credit card.
The coach problem
A coaching practice runs on conversations, and every hour you spend coaching is an hour you are not prospecting. The pipeline empties exactly when you are busiest, and the famine arrives a couple of months later, right on schedule.
Your best future clients are usually past clients and the people quietly asking for help online right now. Both are invisible unless someone is watching, and you are mid-session. That is the gap Orbit fills.
The agents doing the work
Five agents carry the business side of a coaching practice:
- Kai monitors Reddit, LinkedIn, and YouTube for fresh posts from people asking for exactly what you coach on.
- Rio builds a personalized pitch page for each lead, drafts the delivery email, and alerts you when the lead keeps reading it.
- Wes nudges unsigned coaching proposals, gentle on day 3, firmer on day 7.
- June drafts personal notes to past clients quiet 30 days or more. Re-enrollment starts with remembering people first.
- Ray follows up on unpaid invoices, polite on day 3, firm on day 14, and never touches paid ones.
A week with Orbit as a coach
Monday: Kai surfaces a founder posting about burnout in a community you watch. Tuesday: Rio drafts a pitch page that speaks to that exact post, and you approve the delivery email between sessions.
Wednesday: a discovery call books itself through your booking page. Thursday: Wes sends the day-3 nudge on the proposal you sent Monday. Friday: June's note to a client who finished your spring cohort comes back with a yes, let's talk. Nothing went out without your approval.
Set it up for coaching work
- Pipeline stages: New lead, Discovery call, Proposal, Active client, Alumni.
- Tags by program or offer, with a smart view for alumni.
- Custom fields for goal, package, and start date.
- A booking page for discovery calls, so leads schedule themselves.
Your next client is usually a past client. June makes sure they hear from you first.
Keep exploring
Frequently asked questions
What is the best CRM for online coaches?+
Orbit fits coaches who sell through conversations. It watches public posts for people asking for help you offer, builds per-lead pitch pages, nudges unsigned proposals on day 3 and day 7, and re-warms past clients, all behind an approval queue. Free to start.
How does Orbit find coaching leads?+
Kai monitors Reddit, LinkedIn, and YouTube for fresh posts from people asking for what you sell, using optional Firecrawl, Apify, or YouTube keys you bring. Matches arrive as cards with context, and you decide who to contact.
Do the pitch pages cost extra?+
No. Rio builds pitch pages inside your plan, and the free plan includes 5 landing pages and 3 forms. Your AI provider bills you at cost for the generation, typically cents per page.
Can Orbit book my discovery calls?+
Yes. Your booking page shows real availability so leads pick a slot themselves. If you enable voice, Remy can also answer inquiries and book calls, though voice stays off until you turn it on.
Is Orbit really free for coaches?+
The free plan is free forever, no credit card: all 16 agents with your own AI key, unlimited contacts and tasks, one pipeline, one booking page, and 10 proposals. A founding lifetime deal exists at /founding if you want limits lifted later.
Coach the sessions, not the spreadsheet
Free to start, no credit card. The agents prospect, nudge, and re-warm while you do the actual coaching.
Free forever plan. No credit card. No spam.