The CRM for photographers who can't answer mid-shoot
Orbit is a CRM for photographers that answers inquiries while you shoot. Remy calls new form leads back in about 90 seconds, Wes nudges unsigned bookings, Ray chases deposits and final balances, and June keeps past clients warm for the next session. You approve every message. Free to start, no credit card.
The photographer problem
Inquiries arrive while you are shooting, and couples book the first photographer who responds like a human. By the time you are out of the golden hour and back at your phone, the date is taken and so is the client.
The rest of the leak is money and memory: the deposit that needs chasing before you will hold the date, the final balance nobody enjoys asking for, and the past clients who would book again every year if anyone reminded them you exist.
The agents doing the work
Five agents run the desk while you run the camera:
- Remy calls new inquiries back in about 90 seconds and books consult calls from your real availability, even while you are mid-ceremony.
- Tess drafts replies for inquiry threads that have gone quiet for 3 or more days, so a slow email never costs a booking.
- Wes nudges unsigned proposals, gentle on day 3, firmer on day 7, until the package gets signed or you call it.
- Ray reminds clients about deposits and final balances, polite on day 3, firm on day 14, never touching paid invoices.
- June drafts notes to past clients quiet 30 days or more: the family due for fall photos, the couple coming up on an anniversary.
A week with Orbit as a photographer
Monday is an edit day, and Remy fields two inquiries while you cull a wedding. Both get consults booked. Tuesday: Wes nudges the couple sitting on your package proposal since Friday.
Wednesday: a mini-session books itself through your booking page. Thursday: Ray's reminder collects the final balance before Saturday's shoot, so you never have the money talk in person. Friday: June drafts a note to last year's elopement couple about an anniversary session. You approve it from the couch.
Set it up for photography work
- Pipeline stages: Inquiry, Consult, Proposal sent, Booked, Shot, Delivered.
- Tags by shoot type: wedding, family, brand, mini-session.
- Custom fields for event date, venue, and package.
- Landing pages and forms for each offer, with 5 pages and 3 forms on the free plan.
You cannot answer an inquiry from behind the camera. Remy can.
Keep exploring
Frequently asked questions
What is the best CRM for photographers?+
Orbit suits photographers who lose inquiries while shooting. Its AI agents call new leads back in about 90 seconds, nudge unsigned packages, chase deposits, and draft notes to past clients, with every message held for your approval. The free plan needs no card.
Can Orbit respond to inquiries while I am shooting?+
Yes. Remy calls new form leads back in about 90 seconds on your own number and books consults from your real availability. Voice is off by default, runs only in hours you set, and logs every call with a recording and transcript.
How does Orbit handle deposits and balances?+
You send invoices from Orbit, and Ray watches the due dates: a polite reminder on day 3 overdue and a firm one on day 14. He never touches invoices that are paid or voided.
Can Orbit rebook past clients?+
June drafts a personal check-in for any past client quiet 30 days or more, grounded in their timeline, like an upcoming anniversary or last year's session. At most one note a month per person, and you approve each one.
Is Orbit free for photographers?+
Yes, the free plan is free forever: all 16 agents with your own AI key, unlimited contacts, one pipeline, one booking page, 5 landing pages, and 10 invoices. No credit card to start.
Book the next client while you shoot this one
Free to start, no credit card. Inquiries get answered, deposits get chased, and every word still gets your approval.
Free forever plan. No credit card. No spam.