Orbit is a simple all-in-one CRM for event planners juggling clients, venues, and vendors at once. One AI assistant, Hiro, covers the follow-through: it drafts fast inquiry replies, pulls vendor to-dos out of your inbox, bumps quiet threads, and writes and chases deposit invoices. Everything lives in one place. Every message waits for your approval. Free for 250 contacts, no card.
On event days you are unreachable by design, which is exactly when the next client reaches out. The inquiry that goes unanswered goes to another planner, and you only find it at midnight, after load-out.
Between events, the job is a thousand threads: caterers, florists, venues, rentals, the client's cousin with opinions. Any one going quiet can become a day-of crisis. Deposits and final balances need chasing too, and you are the only one chasing.
Hiro is one assistant inside the app. To hold the threads it can:
Monday: post-event recovery. You ask Hiro to turn the weekend inbox pile into a task list before your coffee cools. Tuesday: a wedding inquiry comes in mid-walkthrough, and Hiro has a reply drafted with a Thursday consult slot.
Wednesday: Hiro flags that the caterer has not confirmed the final headcount in four days and drafts the bump. Thursday: you ask for a brief before the tasting. Friday: a drafted reminder collects the final balance a week before the event, not the morning of.
The event ends in a day. The relationships that book next year's should not.
Orbit fits planners who are on site half the week. Its AI assistant (Hiro) drafts inquiry replies, pulls vendor to-dos from email, bumps quiet threads, and chases deposits, with every message approved by you. Free for 250 contacts, no credit card.
Yes. Contacts carry tags like vendor, venue, and client, each with a full timeline of emails, notes, tasks, and invoices. Smart views slice the same database per event, and the free plan covers 250 contacts.
Hiro can draft a fast reply and offer a real consult slot, ready for you to approve from your phone once you are free. Email is built into Orbit, so it shows on the contact timeline. Nothing sends on its own, and there is no phone feature.
Create the invoice in Orbit (10 free, unlimited on Pro) and ask Hiro to watch it: a polite reminder at day 3 overdue, a firm one at day 14, and silence once it is paid. You approve each reminder before it goes.
The free CRM needs no credit card: 250 contacts, one pipeline, unlimited tasks, calendar, notes, a built-in email inbox, and a booking page. Pro at $14/mo lifts the limits, and AI is included on every plan with free monthly credits.
Free for 250 contacts, no credit card. Replies drafted, vendors bumped, deposits chased, every word approved by you.
Free forever plan. No credit card. No spam.