The CRM for property managers buried in multi-party threads
Orbit is a CRM for property managers with 16 AI agents built in. You juggle owners, tenants, vendors, and contractors at once, so Sam keeps your records clean, Noa triages the flood of requests into tasks, and Tess drafts the follow-up nothing should fall through. You approve every touch. Free to start, no credit card.
Why is property management a follow-up nightmare?
Property management is the hardest kind of relationship work because every party wants something different and they are all talking to you at once. The owner wants updates and their money. The tenant wants the leak fixed yesterday. The plumber needs the gate code and a time window. The prospective renter wants a showing before the unit is gone. A single dropped thread (a maintenance request that never became a work order, an owner email that went unanswered) turns into a complaint, a vacancy, or a lost contract.
You are not failing at any one of these. You are drowning in the volume of all of them, with no system to make sure each request becomes an action and each party gets a reply. The work is not hard. Keeping track of it is.
The agents that fit a property manager
Orbit ships 16 agents. Three carry a multi-party desk:
- Noa triages your task inbox and turns emails into tasks, so a tenant's maintenance request or an owner's question becomes a tracked action instead of a buried message.
- Sam runs data hygiene: duplicate contacts from two listing portals, dead phone numbers, stale records. With owners, tenants, vendors, and prospects in one database, clean data is what keeps it usable.
- Tess scans your inbox each morning and drafts the follow-ups in motion: the owner waiting on an update, the vendor you owe a time window, the prospect who asked about a showing.
Set it up for property work
- Tags for owner, tenant, vendor, contractor, and prospect, so smart views show one group at a time.
- A leasing pipeline (Inquiry, Showing, Application, Approved, Leased) to track units you are filling.
- A separate pipeline for owner relationships (Prospect, Pitched, Signed, Active, At risk) so you never lose a contract in the noise.
- Custom fields for property address, unit, lease end date, and rent, with scheduled tasks for renewals and inspections.
- GTD-style task lists (Inbox, Today, Next, Waiting) so the flood of requests has a home, with Noa feeding the inbox.
How nothing falls through
The core problem is triage, not effort. When every email can become a task and every task has a clear next step, the dropped-thread disasters stop. Noa turns the inbox into a task list and Tess makes sure the replies go out. It is the same AI task management approach a solopreneur uses, scaled to a job with four kinds of stakeholders.
Every owner, tenant, and vendor carries a full timeline, so you can see the whole history of a property and a relationship in one place. Nothing auto-sends. If your records are a mess from years of portals and spreadsheets, here is how to clean your CRM and Sam keeps it clean after.
In property management, the disaster is always a dropped thread. Orbit turns every request into a tracked action so nothing falls through.
Keep exploring
Frequently asked questions
What is the best CRM for a property manager?+
Orbit fits property managers juggling owners, tenants, vendors, and prospects at once. It keeps each group in one database, turns emails into tracked tasks, keeps records clean, and drafts the follow-up so nothing falls through. Free to start, no credit card.
Can Orbit turn maintenance requests into tasks?+
Yes. Noa triages your task inbox and turns emails into tasks, so a tenant request or owner question becomes a tracked action with a clear next step instead of a buried message.
How does Orbit handle so many different contacts?+
Tag each contact as owner, tenant, vendor, contractor, or prospect, and smart views keep them separate inside one database. Sam keeps the data clean by catching duplicates, dead numbers, and stale records.
How much does a property management CRM like Orbit cost?+
The free plan is free forever: all 16 agents with your own AI key, unlimited contacts and tasks, one pipeline, and a booking page. AI providers bill you at cost. Gmail and calendar sync are part of the upcoming Pro plan.
Make sure nothing falls through again
Bring your own AI key and Sam, Noa, and Tess keep your owners, tenants, and vendors straight. Free plan, no credit card.
Free forever plan. No credit card. No spam.