The CRM for virtual assistants who are everyone's system but their own
Orbit is a CRM for virtual assistants who run client work all day and their own business after hours. Its 16 AI agents take the second shift: Niko prospects for your next client, Tess bumps quiet threads, Noa triages your inbox, and Ava reports your real numbers every Monday. You approve everything. Free to start.
The virtual assistant problem
You are the follow-up system for three other businesses, and your own pipeline gets whatever energy is left at nine at night, which is none. Referrals go cold because you never chased them. The proposal you meant to send is still a draft.
It is not a discipline problem. After a day of running other people's inboxes, calendars, and CRMs, running your own is the last thing any human wants. So give it to a team that does not get tired.
The agents doing the work
Five agents work your business while you work everyone else's:
- Niko hunts the open web for businesses matching your ideal client, vets them against your services, and queues outreach drafts.
- Tess scans your inbox each morning and drafts bumps for prospect threads quiet 3 or more days.
- Noa pulls real to-dos out of your email daily, separating your business from the noise.
- Sam runs a weekly hygiene sweep: duplicates merged, dead numbers cleared, stale deals flagged.
- Ava opens your Monday with real numbers: meetings booked, money collected, what moved.
A week with Orbit as a virtual assistant
Monday: Ava's report and Noa's triage land before your first client block, so your own business gets its ten minutes first. Tuesday: Niko's vetted leads arrive with drafts, and you approve three on a break.
Wednesday: Tess bumps the prospect who asked for your rates last week and went quiet. Thursday: a discovery call books itself through your booking page, in a gap you actually have. Friday: Sam's sweep keeps the database clean enough to trust. Your business ran all week on minutes, not evenings.
Set it up for VA work
- Pipeline stages: Lead, Discovery, Proposal, Active retainer, Past.
- Tags by service: inbox, ops, social, bookkeeping.
- Custom fields for hours per month and rate.
- Workspaces are fully isolated, so your own pipeline never mixes with anything you run for a client.
You are the system behind other people's businesses. Orbit is the system behind yours.
Keep exploring
Frequently asked questions
What is the best CRM for virtual assistants?+
Orbit fits VAs who have no time left for their own pipeline. AI agents prospect for new clients, bump quiet threads after 3 days, triage your inbox, and report Monday numbers, with isolated workspaces keeping client work separate. Free to start.
Can I keep client work separate from my own business?+
Yes. Orbit supports multiple workspaces with full isolation between them, and MCP access uses revocable per-workspace keys. Your pipeline and a client's data never touch.
How much time does Orbit take to run?+
The agents do the drafting and watching. Your part is the approval queue: open the cards, approve, edit, or dismiss. Most solo operators handle it in a few minutes a day.
Will Orbit contact anyone without me?+
No. Every outbound email, call, and reminder stops at a card for your approval first. Nothing auto-sends, ever, which is exactly the standard you hold for client work.
What does Orbit cost for a VA?+
The free plan is free forever, no credit card: all 16 agents on your own AI key, unlimited contacts and tasks, one pipeline, a booking page, and 10 proposals. Providers bill at cost, usually a few dollars a month at most.
Give your own business a second shift
Free to start, no credit card. The agents prospect and follow up overnight, and you approve in the gaps.
Free forever plan. No credit card. No spam.