AI call summaries that turn talk into recaps and action items
AI call summaries turn a recorded call into a written recap and a list of action items, so nothing said on the call gets lost. In Orbit, Theo the scribe does this, grounded only in the transcript: if it was not said, it does not appear. Recaps land as drafts you approve, and the meeting recorder transcribes on your device for free.
Meet Theo
Theo is the scribe on Orbit's AI team. Feed it a recorded call, a discovery call, a project check-in, a negotiation, and it produces two things: a recap email ready to send to the other side, and a list of action items pulled from what was actually agreed.
The grounding rule is strict. Theo works only from the transcript. It will not pad the recap with assumptions, invent a commitment nobody made, or round a number someone quoted. That matters when a recap email doubles as the record both sides rely on later.
What Theo does
- Turns recorded calls into recap emails, drafted for your approval.
- Extracts action items from the conversation, listed and ready to work.
- Stays grounded only in the transcript: nothing invented, nothing assumed.
- Works with Orbit's meeting recorder, which transcribes on-device for free.
- Keeps audio private: on-device transcription means recordings stay on your machine.
- Files the recap next to the recording and transcript on the contact timeline.
The guardrails
Theo's core guardrail is the grounding rule: the recap contains only what the transcript supports. The draft then waits as a card, so you read and approve every recap before the other side sees it. Nothing auto-sends.
Privacy is handled at the source. Orbit's meeting recorder transcribes on your device, free, and that audio never leaves your machine. Calls made by the voice agents follow their own fences: off by default, your hours, a daily cap of 25, do-not-call lists, recorded-line disclosure, your own Vapi number, and each call's recording and transcript stored on the contact timeline, which is exactly what Theo summarizes from.
Theo vs typing notes after every call
| Orbit | Doing it yourself | |
|---|---|---|
| After each call | A recap draft, ready to review | Note-typing you never budgeted for |
| Accuracy | Grounded in the transcript | What you think you heard |
| Action items | Pulled out as a clean list | Buried in scribbles |
| The record | Recap and transcript on the contact | A notebook page you will lose |
| What slips | Nothing sends without your approval | The commitment nobody wrote down |
If it was said on the call, it is in the recap. If it was not, it is not. That is Theo's entire rule.
Keep exploring
Frequently asked questions
What are AI call summaries?+
They are written recaps and action-item lists generated from a call recording. In Orbit, the scribe agent Theo produces a recap email and action items from each recorded call, grounded only in the transcript.
Can the AI make things up in the summary?+
Theo is built against that: it is grounded only in the transcript, so the recap contains nothing that was not actually said. You still review every draft before it sends.
Is the transcription private?+
Orbit's meeting recorder transcribes on your device, free, and the audio stays on your machine rather than being uploaded for processing.
Does the recap email send automatically?+
No. Theo's recap arrives as a card you approve, edit, or dismiss. Like everything in Orbit, it only sends with your sign-off.
Never type call notes again
Theo drafts the recap, grounded in the transcript. Free plan, no credit card.
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