AI meeting notes that file themselves to the right contact
This is how Orbit does AI meeting notes: the built-in recorder captures your call, transcribes it on your own device for free, and Theo turns the transcript into a clean summary that lands on the right contact's timeline. The audio never leaves your machine, and the recap waits for you to approve it before it sticks.
How does Orbit record and transcribe a meeting?
Open the meeting recorder, hit record, and Orbit captures the call. When you stop, transcription runs on your own device using a local model, so the audio is never uploaded anywhere. That is the part most note-takers get wrong: they ship your conversations to a cloud server you do not control. Orbit keeps the raw audio on your hardware.
From the transcript, Theo writes the recap. He pulls out what was decided, what you promised, and what the other person needs, then files it to the contact's timeline alongside their calls, emails, and notes. If you want the deeper version of what Theo produces from any call, the AI call summaries page walks through the recap-and-action-item format in detail.
What ends up on the timeline after a call?
One recorded meeting becomes a tidy, searchable record:
- A short summary of what the call was about, in plain language.
- The decisions made and any next steps, so nothing lives only in your memory.
- Action items Theo spotted, ready to become tasks in your GTD inbox.
- The full transcript, attached, so you can re-read the exact words later.
- All of it linked to the contact, so the next time you open them it is right there.
The audio stays on your device. The recap lands on the timeline. You approve it before it sticks. That is the whole loop.
What does Theo not do?
Theo does not auto-send anything. The recap is a draft you review, and if you want to turn it into a recap email to the other person, that goes out from your address only after you approve it. Nothing leaves your name on it without your sign-off.
He also does not guess at people who were not on the call. Theo summarizes what was said, files it to the contact you recorded, and stops there. The transcript is the source of truth, so the recap stays honest to what actually happened.
What does it run on, and who is it for?
Transcription is free and on-device, so it does not touch your AI key at all. Theo's recap uses your own AI model key, with the provider billing you directly at cost and no Orbit markup. For solo use that is cents per meeting.
It fits anyone who lives in back-to-back calls and hates writing them up afterward: consultants, coaches, advisors, founders. If your notes usually end up as three illegible bullets in a different app, this is the fix.
Keep exploring
Frequently asked questions
Does Orbit upload my call audio to the cloud?+
No. Transcription runs on your own device using a local model, so the raw audio never leaves your machine. Only the recap that Theo writes is stored, and that lands on the contact timeline for you to review.
Is the meeting transcription free?+
Yes. On-device transcription is free and does not use your AI key. Theo's written recap uses your own AI model key, with the provider billing you at cost, which is cents per meeting for solo use.
Where do the notes go after a call?+
Theo files the summary, decisions, next steps, and the full transcript to the contact's timeline, right alongside their calls, emails, and other notes. Action items he spots can become tasks in your GTD inbox.
Will Orbit email the recap to the other person automatically?+
Not unless you approve it. Theo writes the recap and can draft a recap email, but it only sends from your address after you review and approve the card. Nothing auto-sends in Orbit.
Can I still read the exact transcript later?+
Yes. The full transcript is attached to the timeline entry, so you can re-read the actual words any time, not just Theo's summary of them.
Stop rewriting your calls from memory
Record on-device, transcribe free, and let Theo file the recap to the right contact. Free plan, no credit card.
Free forever plan. No credit card. No spam.