How Mia preps you for every meeting
Mia is Orbit's meeting-prep agent. About 75 minutes before any meeting, she builds a brief pulling the contact's history, your last conversations, open deals, and recent notes into one card. You read it on your phone in two minutes, add anything she missed, and walk in knowing exactly where you left off.
What is in a Mia brief?
Mia reads the contact timeline and assembles the things you would otherwise scramble for at the last minute. Who the person is and their role. What you talked about last time. Any open deal and where it stands. Recent emails, notes, and tasks tied to them. Anything overdue you promised.
It is the difference between walking in cold and walking in caught up. The brief is built from your real CRM data, so it is grounded in what actually happened, not a generic agenda. This is the heart of AI meeting prep done from your own records.
Because Mia triggers 75 minutes out, the brief is ready before your last meeting ends. There is no "let me pull up their file" moment.
How do I use a Mia brief before a call?
The whole point is that it takes two minutes, not twenty.
- 1When the card appears about 75 minutes before the meeting, open it. It surfaces in your dashboard and on mobile.
- 2Skim the history: last conversation, open deal, anything you owe them. This is the catch-up you used to do by scrolling.
- 3Read it on your phone on the way in if you are meeting in person. The brief is built to scan on a small screen.
- 4Add anything Mia could not know: a personal detail, a heads-up from a mutual contact, the real reason you took the meeting.
- 5Walk in and reference one specific thing from last time in the first minute. That single move signals you remembered, which is most of what people call professionalism.
Two questions to answer in every brief: what do they want from this meeting, and what do I want from it? If you can answer both before you walk in, you are more prepared than 90 percent of the room.
How does Mia work with Theo after the call?
Mia gets you in; Theo closes the loop after. Theo turns the call transcript into a recap email and a list of action items, also as cards you approve. Prep on the front, recap on the back, and the relationship has a clean record on both sides.
Together they remove the two worst meeting habits: walking in unprepared and walking out without writing anything down. If you record the call, the on-device transcription feeds Theo for free. Pair this with how to prep for a client meeting and you have the full loop.
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Frequently asked questions
When does Mia send my meeting brief?+
About 75 minutes before the meeting starts. That timing means the brief is ready before your previous call ends, so there is no last-minute scramble to pull up the contact. The brief surfaces as a card in your dashboard and on mobile, ready to read in two minutes.
What does a Mia meeting brief include?+
The contact and their role, your last conversation, any open deal and its stage, recent emails and notes, and anything overdue you owe them. It is assembled from your real CRM timeline, so it reflects what actually happened with that person rather than a generic agenda template.
Can I read my meeting brief on my phone?+
Yes. The brief is built to scan on a small screen, so you can read it on the way into an in-person meeting. You can also add your own notes to it: a personal detail, a heads-up, or the real reason you took the meeting that Mia would not know.
What should I add to a meeting brief myself?+
The things only you know. A personal detail about the person, intel from a mutual contact, or your actual goal for the meeting. Mia handles the history from your CRM; you add the human context. Aim to answer two questions before you walk in: what do they want, and what do you want.
Does Orbit help after the meeting too?+
Yes. Theo, the call-summary agent, turns your call transcript into a recap email and a list of action items, delivered as cards you approve. Mia preps the front of the meeting and Theo closes the back, so you walk in caught up and walk out with everything written down.
Never walk in cold again
Mia briefs you 75 minutes out, Theo recaps after. Free plan, no credit card.
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